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NoveList Select for Catalog - User Guide

The newest version of NoveList Select is available now.  See a preview of the new version.

Want to upgrade? See our upgrade instructions.


Overview

Overview of Service

NoveList Select for Catalog brings the full range of NoveList expertise into your catalog, including title, series, and author information, reading recommendations from our librarians and book experts, NoveList content, and connections to related NextReads newsletters and LibraryAware promotions for libraries who have subscribed to LibraryAware. Retrieving content from the entire NoveList family of products enables NoveList Select for Catalog to enrich your catalog. The detailed book view within your library’s automation system is enhanced with NoveList’s industry-leading readers’ advisory information. In addition, you have the option to filter results for reading recommendations to include only titles held locally.

There are several types of NoveList content that can be displayed in your catalog. You and your library can determine how and where this content is displayed. The type of content available includes:

  • Books in this Series - When NoveList Plus contains information for the series in which a book is included, the titles in that series will be listed in the catalog page. Books owned by your library will be hyperlinked to their respective catalog pages, letting users know that the book is held locally.
  • Read-alikes
    • Similar Titles - This feature allows NoveList Select for Catalog to provide read-alike suggestions for millions of titles, many taken from NoveList’s rich collection of articles and lists. Because suggestions are taken from your full collection and can include only titles that your system owns, Similar Titles helps increase circulation of less popular titles, not just the best sellers.
    • Similar Authors - By offering author recommendations hand-selected by NoveList’s readers’ advisory experts, this feature answers the question, “If a fan of a certain author was looking for an unavailable title, which other author would you suggest?”
    • Similar Series - NoveList Select for Catalog can help you find the next series for your patron like the one they've just read.
  • Story Elements tab
    • Appeals - Appeal factors can help your readers find the perfect book.  NoveList's appeal factors define the book's style, such as tone, pace, or type of illustration.
    • Character - Character terms are especially for those readers who love books because of the characters. Only applied to fiction books.
    • Audio - These terms describe the audio narration, including the performance or voice quality, tone and artistic delivery of the narrator.
    • Illustration - For books that feature a lot of illustration, these terms identify elements like color, drawing style, or the mood evoked in the reader by the illustrations.
    • Genre - Genre terms associated with the book.
    • Theme - These terms describe popular and recurring plot elements found in the book.
  • About this book tab - Beside the Story Elements tab, click the About this book tab to view more information about the book and the author. See the Optional Upgrades section to see what information can be made available.
  • Ratings & reviews
    • Reader Reviews - Goodreads is the largest social site for readers and book recommendations in the world. Through our collaboration with Goodreads, NoveList Select can display a link to reader reviews in your catalog records.
    • Lexile - Because reading abilities and interests vary widely within a specific age group, MetaMetrics developed Lexile ratings to measure how difficult a book is to comprehend and how well a student can read. Lexiles are displayed for titles that have been given Lexile ratings.
  • Related content - This display brings all of NoveList’s comprehensive readers’ advisory resources into your catalog by giving the user access to Book Discussion Guides, Recommended Reads lists, and Award lists, along with all of NoveList’s other available lists and articles.
    • Award Winners - A list of awards that the book has won.
    • Book lists from NoveList - Find NoveList book lists that feature the book.
    • Articles from NoveList - Access NoveList articles related to the book.
  • Library Newsletters - Feature newsletter from NextReads and LibraryAware that are related to this book. NextReads is an email-based newsletter outreach service that promotes your library and its entire collection. Each newsletter suggests new releases and older, but really good, titles that might otherwise be overlooked in your collection.
  • Library News - Related news and events posted from LibraryAware. LibraryAware allows libraries to create professional looking promotional materials like bookmarks, brochures, flyers, and posters, and then deliver them through a number of communication channels.  Libraries that subscribe to LibraryAware can post the promotional items that they create directly to any related book record in their catalog.
  • E-Resources - NoveList Select for Catalog can provide a list of e-resources related to the book, to connect your patrons with the tools that might be of interest to them.

See Overview of Display Options for examples of optional displays.

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Overview of the Setup Process

  1. Your library signs the purchase order to begin getting recommendations and other great content from NoveList directly into your catalog.
  2. After the purchase order is signed, the order will be processed.
  3. NoveList Select Support will send an introductory email requesting a date/time to schedule a phone call to speak with the library’s system/catalog administrator about NoveList Select for Catalog set-up. The purpose of this phone call is to gather some preliminary information needed for NoveList Select for Catalog configuration and to share integration options available to your library. It is also an opportunity to answer any questions that your library may have.
  4. NoveList Select Support calls your library at the scheduled date/time.
  5. After the phone call, NoveList will send you necessary follow-up information, including:
  • Examples of sites that have integrated NoveList Select for Catalog.
  • Instructions for setting up and uploading your local holdings information.
  • Other information needed based on your library’s catalog and information gathered during the phone call.
  1. If your library chooses, you will then set up local holdings per the instructions sent. Setting up local holdings means that the title recommendations made in the catalog will only be from your library’s collection. Please note that NoveList Select Support can assist your library in this process.
  2. NoveList Select Support will configure your NoveList Select for Catalog profile and create/test the HTML snippet needed for configuration.
  3. NoveList Select Support sends your library the HTML snippet or information to pass along to your ILS vendor (this will depend on your library’s catalog).
  4. NoveList Select Support works with your library to integrate NoveList Select for Catalog into the library catalog.

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Overview of Display Options

There are a couple of ways to display NoveList content at your detailed book record, in order to optimally fit your library's catalog needs. Options include:

  • Displaying book jackets for titles in a series, similar titles, and other content where book titles are referenced.
  • Ability to separate some NoveList Select content to be moved to a different part of the catalog record (if allowed within your catalog)

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Optional Upgrades

NoveList Select for Catalog users have the option to purchase additional content to display in their catalogs. Optional upgrade packages offer the opportunity to add the following data from Content Café to their catalogs:

  • Full color book jacket images
  • Full color cover art images for other formats (i.e. multimedia)
  • Author Biography (viewed under the About this book tab)
  • Text from the book flap (viewed from the Inside This Book section, under the About this book tab)
  • Book Summary (viewed under the About this book tab)
  • Table of contents (viewed from the Inside This Book section, under the About this book tab)
  • Sample pages and excerpts from the book (viewed from the Inside This Book section, under the About this book tab)
  • Professional Reviews (viewed under the Ratings & Reviews tab):
    • Library Journal (1991 to present)
    • School Library Journal (1995 to present)
    • Publishers Weekly (1995 to present)
    • Booklist (1995 to present)
    • All Book News
    • Choice Reviews (1995 to present)
    • E-Streams Reviews (1999 to present)
    • ForeWord Magazine (1999 to present)
    • Horn Book Guide (1994 to present)
    • Horn Book Magazine (1995 to present)
    • Voice of Youth Advocates (1997 to present)
    • Kirkus
    • Video Librarian

For more information about these optional upgrades and how you can purchase them, see https://www.ebscohost.com/novelist/our-products/novelist-select-features.

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Statistics

NoveList Select for Catalog customers can request that their statistics be run and sent to them monthly.  This monthly report provides “click counts” that reflects how many times readers clicked on the different pieces of NoveList Select for Catalog content.  If you would like to receive this monthly report, contact us at NoveListSelectSupport@ebsco.com.

Note: Your library’s configuration may not have all of these pieces enabled.

  • Accelerated Reader Search - You can click Search from the Accelerated Reader section to find more books of a particular AR level. Stats will measure the number of clicks on the Search link.
  • Accelerated Reader Search Results - After an Accelerated Reader search from the Accelerated Reader card, NoveList Select for Catalog displays a list of titles. You can click on the book links or the Find It link within the OTS feature (if available) to search for the books in the library catalog.  Stats will measure the number of clicks on these links.
  • Cover Flap (Content Café) - Your library can purchase an add-on from Content Café to display the text from a selected book’s cover flap.  Stats will measure the number of clicks to view these cover flaps. If available, this content is displayed under the About this book tab (in the Inside this Book section).
  • eResource Recommendations - NoveList Select for Catalog can display links to suggested eResources based on the selected book.  Stats will measure the number of clicks on an eResource link.
  • Excerpt (Content Café) - Your library can purchase an add-on from Content Café to display excerpts from a selected book.  Stats will measure the number of clicks to view these excerpts. If available, this content is displayed under the About this book tab (in the Inside this Book section).
  • Extras from NoveList - The Related Content section of NoveList Select will show cards of related Award Winners, Book lists from NoveList, and Articles from NoveList.  Stats will measure any clicks on these links to open an article or list.
  • Goodreads - NoveList Select for Catalog can display a link to reader reviews from Goodreads in your catalog.  Stats will measure the number of clicks on the link to Goodreads.
  • learnaboutstoryelements - Stats measure clicks on the “Learn more about story elements” link, from the Story Elements section.
  • Lexile Link To NoveList - Stats measure the number of clicks on the “Search for more titles by Lexile in NoveList” link from the Lexile range search window.*
  • Lexile Search Results - After a Lexile range search from the Lexile card, NoveList Select for Catalog displays a list of titles. You can click on the book lists to search for the books in the library catalog.  Stats will measure the number of clicks on these links.
  • LibraryAware Newsletter Opt In - Libraries that subscribe to LibraryAware can display a list of related NextReads or LibraryAware newsletters with a link to the opt-in page for readers to sign up for library newsletters.  Stats will measure the number of clicks on the opt-in page link.
  • Link to NoveList Plus for a Suggested Author - NoveList Select for Catalog displays a list of recommended authors.  Click the NoveList link for an author to view the NoveList author record. Stats will measure the number of clicks on these NoveList links.*
  • Link to NoveList Plus for a Suggested Series - When viewing a title that is part of a series, NoveList Select for Catalog will display series recommendations.  Click the NoveList link for a series to view the NoveList series record.  Stats will measure the number of clicks on these NoveList links.*
  • Link to NoveList Plus for a Suggested Title - NoveList Select for Catalog displays a list of recommended titles.  Click the NoveList link for a title to view the NoveList book record. Stats will measure the number of clicks on these NoveList links.*
  • Link to NoveList Plus for the Series - When viewing a title that is part of a series, you will see a list of the books in the series.  Below the series name is a “View this series in NoveList” link that will take you to the NoveList series record for more information.  Stats will measure the number of clicks on these “View this series in NoveList” links.*
  • OTS - When OTS is set up, these stats will measure the number of click on the “copies available” button.
  • Related LibraryAware Newsletters - Libraries that subscribe to LibraryAware can display a list of related newsletters.  Stats will measure the number of clicks on these newsletter links.
  • Related LibraryAware Posts - Libraries that subscribe to LibraryAware can display promotional items in the library catalog.  Stats will measure the number of clicks on each promotional item.
  • Reviews (Content Café) - Your library can purchase an add-on from Content Café to display professional reviews for a selected book.  Stats will measure the number of clicks to view these reviews. If available, this content is displayed under the About this book tab (in the Professional Reviews section).
  • Series Titles - When viewing a title that is part of a series, you'll get a list of the books in the series if NoveList contains series information for that title.  Each title in the series will contain a link to search for the book in the library catalog.  Stats will measure the number of clicks on these catalog links.  If you have OTS enabled, clicks on the OTS Find It button will also be tracked here.
  • Similar Authors - NoveList Select for Catalog displays a list of recommended authors. Click on an author name then click the Find it link to search for the author in the library catalog.  Stats will measure the number of clicks on these links.
  • Similar Titles - NoveList Select for Catalog displays a list of recommended titles, from which you can click the title link to search for the book in the library catalog.  Stats will measure the number of clicks on these links.  If you have OTS enabled, clicks on the OTS Find It button will also be tracked here.
  • Table of Contents (Content Café) - Your library can purchase an add-on from Content Café to display the table of contents for a selected book.  Stats will measure the number of clicks to view these tables of content (in the Inside this Book section).
  • Title from Appeal Search - Clicking on an appeal term displays a list of titles associated with that appeal. You can click the title link to search for the book in the library catalog.  Stats will measure the number of clicks on these links.
  • Title in Suggested Series - From the Similar Series section, you can click on a series to view the books in that series.  When you click on the catalog record link for any of these books from the recommended series, the catalog link clicks will be measured here.  If you have OTS enabled, clicks on the OTS Find It button will also be tracked here.
  • View AR info - AR information is available for titles that have been given AR levels.  Stats will measure the number of clicks on the “View AR info” link.
  • View Books in Selected Lexile Range - Stats will measure clicks on the Search button, to search the catalog by Lexile range.
  • View Lexile Chart - A Lexile chart is available for titles that have been given Lexile ratings.  Stats will measure the number of clicks on the “View Lexile info” link.
  • View More Books with Appeal Term - Stats will measure clicks on a Story Element term to run a search for similar books.
  • Why is Author Suggested - Stats are measured when a user clicks on an author link from the Similar Authors section to view more information about why the author is recommended.
  • Why is Series Suggested - Stats are measured when a user clicks on a suggested series from the Similar Series section to view more information about why the series is recommended.
  • Why is Title Suggested - Stats are measured when a user clicks on a suggested title from the Similar Titles section to view more information about why the title is recommended.


*Only subscribers of NoveList Plus can configure NoveList Select for Catalog with the persistent links to NoveList content.  These links will take the reader from your catalog into the NoveList Plus interface.

In your monthly report, the delta represents the percentage change in the number of clicks from the previous month with usage to the most recent month with usage. For example, if the number of clicks for May is 100 and the number of clicks for June is 125, the percentage change, or delta, from one month to the next, is 25%.

If you have any questions about your NoveList Select for Catalog usage statistics, please send us an email at NoveListSelectSupport@ebsco.com.

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Elements and Presentation

Books in this Series

When viewing a title that is part of a series, you'll get a list of the books in the series if NoveList contains series information for that title. If you have filtering turned on, the titles owned by your library will be hyperlinked to their respective pages in your catalog. Users get the benefit of knowing all of the books in the series, even if you don’t own them. For instance, when viewing a book from a series within the library catalog, the remaining titles would display, providing additional reading recommendations to the user. Since links are only provided for those owned (when filtering is applied), users don’t have to search for each title to determine whether you own it.

SelectUserGuide_BookInTheSeries.png

The links to titles in the catalog are created by EBSCOadmin custom linking using a “library link.” Our support staff configures these library links to perform an author + title search back into your catalog.

By default, NoveList Select for Catalog adds several elements to the Series Title Display, including:

  1. Series Name: The series name is displayed as the first element of the Series Titles display.
  2. Alternate Series Name: If an alternate series name exists, it is displayed next to the series name pre-pended with the phrase “AKA.”
  3. Volume Numbers: If there are volume numbers associated with the books in a series, they will be displayed next to the appropriate book title.
  4. Collection Identification: The term “(collection)” has been added to identify books that have no main author.
  5. If there is additional information about the series, it is displayed below the list of books in the series.

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Similar Titles

SelectUserGuide_SimilarTitle.pngThe Similar Titles feature provides read-alike suggestions for millions of titles. Many of the suggestions are drawn from the work of readers’ advisory professionals among NoveList’s staff and contributors -- suggestions they would provide a patron who came to them looking for a recommendation. The suggestions are drawn from your full collection, not just the current (and checked-out) best sellers. And using our local holdings feature, suggestions will only be made for books that your system owns.

By default, NoveList Select for Catalog attempts to provide you with nine suggestions. If there are not enough hand-crafted suggestions for the title being viewed or if you don’t own enough of them, then a complex search algorithm uses NoveList’s rich cataloged data to retrieve reading recommendations that are similar to the book being viewed. Created by catalogers at NoveList, this algorithm yields much better results than searching on a single subject, as most tag clouds do.

When the best-selling or popular titles that your readers are looking for are either checked out or have long hold queues, this feature executes a search of NoveList’s database of over five million titles and retrieves titles that are similar to the book your reader is interested in and sorts these results by relevance. The titles that your readers see are not only based on NoveList’s readers’ advisory expertise, but they can also be limited to titles owned by your library.

A key part to these recommendations is the explanation of why a title is being recommended. Clicking on a book jacket will display text explaining why the title is being recommended:

SelectUserGuide_SimilarTitle_WhyText.png

Click the X to return to the full list of recommendations, or use the arrow to scroll through the recommendations.

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Similar Authors

The Similar Authors display contains hand-picked recommendations from readers’ advisory experts, answering the question “if a reader of author A came to you looking for their next book and you didn’t have it, what other author would you recommend they try?”  When viewing a book, the following similar authors display will be rendered:

SelectUserGuide_SimilarAuthors.png

NoveList Plus subscribers can also get links to an author search in NoveList Plus for each similar author. 

Clicking on an author link will display text explaining why the author is being recommended.

SelectUserGuide_SimilarAuthor_WhyText.png

Click the X to return to the full list of recommendations, or use the arrow to scroll through the recommendations.

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Similar Series

The Similar Series display contains hand-picked recommendations from readers' advisory experts, answering the question "if a reader of this series was looking for the next series to read, what would you recommend?"

SelectUserGuide_SimilarSeries.png

Series recommendations from NoveList book experts will be provided for books that are part of a series.

Click on a series recommendation to see an explanation of why the series is recommended. The book jacket for the first title in the series will display. Use the arrows on the sides of the jacket to scroll through the books in the series, in reading order.  Series titles owned by your library will be hyperlinked to their respective pages in your catalog.

SelectUserGuide_SimilarSeries_WhyText.png

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Story Elements from NoveList

All available appeal, genre, and theme terms for the title will display.  Hover over a term with your mouse to display a definition of the term below the list.

SelectUserGuide_StoryElementsFromNoveList.png

Select one or more terms to see read-alikes with those same terms.  This feature allows a reader to mix and match terms in the list to find a custom reading recommendation.  All matching books will display in a carousel below your terms. Scroll through the recommendations to view the full list. Titles owned by your library will be hyperlinked to their respective pages in your catalog.

Deselect a term by clicking on it again.

Click on the “Learn more about story elements” to learn about NoveList’s story element terms.

Note: If your selections show no results, try removing a term or two from your search.


Appeal

Appeal factors describe a book's "feel," and help you decide if a book fits what you’re in the mood to read. NoveList's appeal factors cover all aspects of a book, including types of characters in a story, the pace, the writing style, and the tone of the story. For picture books, graphic novels, and other books with illustrations, we also offer illustration appeal. Audiobook fans can find information about a narration under "Audio Characteristics."

NoveList's appeal categories include:

Character (e.g. believable, culturally diverse, quirky, etc.)
Storyline (e.g. action-packed, character-driven, sweeping, etc.)
Pace (e.g. fast-paced, leisurely paced, etc.)
Tone (e.g. bleak, funny, sarcastic, etc.)
Writing Style (e.g. descriptive, gritty, lyrical, etc.)
Illustration (e.g. cartoony, impressionistic, realistic, etc.)
Audio Characteristics (e.g. folksy, energetic, read by the author, etc.)


Theme

Themes describe the overall plot of a novel, especially those themes that are common within a certain genre or for a certain age range. For example, a common plot in Christian Fiction centers around the "prodigal returns," while there are many fantasy novels that explore what it means for someone to be the "last of their kind." Some popular mainstream fiction themes include stories with a "fish out of water" or about "life during wartime." Many children's stories center on "overcoming fear" or "families in conflict."


Genre

Genre headings like "police procedurals" and "road novels" will help you explore your favorite genre in more depth, as well as explore new-to-you genres.

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Reader Reviews

With over 6.2 million members, Goodreads is the largest social site for readers and book recommendations in the world. By collaborating with Goodreads, NoveList Select for Catalog can display a link to reader reviews in your catalog records, providing another means of connecting readers with books.

SelectUserGuide_ReaderReviews.png

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Lexile

Because reading abilities and interests vary widely within a specific age group, MetaMetrics developed Lexile ratings to measure how difficult a book is to comprehend and how well a student can read. Lexiles are displayed for titles that have been given Lexile ratings.

When available, a Lexile rating will be displayed in the title record in your catalog:

SelectUserGuide_Lexile.png

Clicking the "View Lexile info" link will display additional information about Lexiles:

SelectUserGuide_LexileChartInfo.png

Use the Lexile Range Search feature, to search for titles with a similar Lexile rating.  Customize the Lexile range and click the Search link to find additional titles in your library’s catalog.

SelectUserGuide_LexileSearch.png

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Accelerated Reader

Accelerated Reader (AR) levels help to determine the appropriateness (Interest Level or IL) and text difficulty (Book Level or BL) of a book. Each book is given a point level to help teachers, students, and parents measure reading progress. Like Lexiles, Accelerated Reader makes is easy to find the perfect book for every child’s reading and interest level.  

When available, the Accelerated Reading level will display in the title record in your catalog:

Select_AcceleratedReaderSection.png

Click the “View AR info” link to view information about Accelerated Reader:

Select_AcceleratedReaderViewARInfo.png

Use the Accelerated Reader Search feature to search for titles with a similar AR level. Use the drop-down to select an AR book level and interest level, then click the Search link to find additional titles in your library’s catalog.

Select_AcceleratedReaderSearch.png

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Related Content

This display brings all of NoveList’s comprehensive readers’ advisory resources into your catalog by giving the user access to Book Discussion Guides, Recommended Reads lists, and Award lists, along with all of NoveList’s other available lists and articles.
 

Award Winners

In available, a list of awards that the book has won.  Click on an award link to view more award information from NoveList.

SelectUserGuide_AwardWinners.png


Book lists from NoveList

In available, a list of NoveList book lists that feature the book.  Click on a link to view the book list from NoveList.

SelectUserGuide_BookListsFromNoveList.png


Articles from NoveList

In available, a list of NoveList articles that are related to the book.  Click on a link to view the article from NoveList.

SelectUserGuide_ArticlesFromNoveList.png

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Library Newsletters

Feature newsletters from NextReads and LibraryAware that are related to this book. NextReads is an email-based newsletter outreach service that promotes your library and its entire collection. Each newsletter suggests new releases and older, but really good, titles that might otherwise be overlooked in your collection. Click here for more information about NextReads.

For those libraries that subscribe to LibraryAware, adding the Library Newsletters feature to your catalog will allow you to display links to the newsletters that focus on a related genre/subject to the title being viewed, along with a link to the library's newsletter opt-in page where patrons can subscribe to newsletters.

Select_LibraryNewslettersSection.png

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Library News

Select_LibraryNewsSection.pngLibraryAware is an online service designed to meet libraries’ online, print, and social media promotional needs. With LibraryAware, libraries can create professional looking promotional materials like bookmarks, brochures, flyers, and posters, and then deliver them through a number of communication channels.  Click here for more information about LibraryAware.

Libraries that subscribe to LibraryAware can post the promotional items (like flyers and bookmarks) that they create, directly to NoveList Select’s Library News section in their catalog.

When setting up a LibraryAware post, users will define Audience Levels and Subject Headings to attach to the post.  A post will only display for book records with those same Audience Levels and Subject Headings.  If nothing is posted to the Library News section of NoveList Select for Catalog, this section will not display.

Each LibraryAware post will include a title and a thumbnail image of the promotional item.  Item titles will link to a larger view of the promotional item.

LibraryAware users can view LibraryAware Help to learn more about posting items to their catalog.

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Related E-Resources

The Related E-Resources feature provides a listing of suggested e-resources that might be useful to patrons interested in the selected book.  At a book’s record within the catalog, you will find a list of e-resources under the E-Resources heading.

NoveList has a list of e-resources, including those from EBSCO, Gale and ProQuest, that are available to display in this section.  Libraries can choose the e-resources from this list that they want to make available in their catalog records. Contact NoveList Select staff at NoveListSelectSupport@ebsco.com for more information.

When viewing a title in your catalog, the following related e-resources display will be rendered:

SelectUserGuide_EResources.png

Each e-resource listing will include a link to the login page to access the e-resource. 

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Integrating with the Results Page

Some ILS vendors allow NoveList Select recommendations to be shown on the results page of the catalog:

  • BiblioCommons: For books that are checked out, patrons will see a "While You Wait" section under the title. When this section is expanded, NoveList recommendations for the book are shown, with availability information.

    NovSelect_BiblioCommonsWhileYouWait.png
     
  • EBSCO Discovery Service (EDS): Links to Title, Series, and Author recommendations will display at the results page. When a link is clicked, a pop-up will open with the recommendations.

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Displaying Collection Information

On The Shelf (OTS) provides real-time availability information for the NoveList Select for Catalog title recommendations in your catalog.  OTS helps answer several questions:

  • Is this title available at my library?
  • Which formats are available?
  • Are there any copies available right now for me to check out?

SelectUserGuide_OTS.png

Interested in adding OTS to NoveList Select in your catalog?
See more information on setting up OTS for your library.  You can let us know that you're interested by sending an email to NoveListSelectSupport@ebsco.com. We'll guide you through the set-up requirements.

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Providing Local Holdings

Overview

When you provide NoveList with your local holdings data, the title recommendations returned by NoveList Select for Catalog will only include those titles in your collection. For series titles, local holdings data allows links to be generated for only the series titles in your collection, however, all titles in the series will be displayed.

What do you need to upload your local holdings data?

Most libraries export their entire local collection to a file. The file should contain only ISBNs (ISBN10s and ISBN13s can be mixed in the same file), one per line. You can upload the file via EBSCOadmin. See below for instructions on uploading your local collection file.

If your export procedure is not able to generate a file of only ISBNs, NoveList Support will guide you through the process. We have tools that can extract ISBNs from your export file.

How often should you upload your local holdings data?

This depends on several factors, primarily on the rate at which you remove titles from and add titles to your collection. Most libraries upload monthly.

Local Holdings and NoveList

Your subscription to the NoveList database can also use your local holdings data. When you upload your local collection, the database will indicate which titles in your search results are held in your collection. You can also set up your local collection as a limiter, so that searching can be limited to only those results which are found in your local collection. For more information see this FAQ: In EBSCOadmin, how do I create a local collection limiter?.

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Uploading Your Local Collection

If you have your account’s credentials for EBSCOadmin, then you can upload the local collection file yourself.

  1. Log in to EBSCOadmin.
  2. Click on the Local Collections tab.
  3. If this is the first upload of your local collection, use the following steps (if you have previously uploaded your collection , see step 4):
    1. Click the Add a New Collection link.
    2. Enter a Collection ID. For example, "isbns," or "barrie_isbns."
    3. Enter a Description. For example, "Collection of isbns."
    4. Click Submit.
    5. Go to step 4a.
  4. If this is NOT your first upload of your local collection:
    1. In the list of collections, find the name of the collection (Collection ID) that you used in step 5, and click its Go link in the Setup/Maintain Titles column.
    2. Click the Upload Local Titles link.
    3. Make sure the Collection ID is the same one you entered in step 3b.
    4. Make sure that the ISSN/ISBN field contains the value: [1].
    5. Make sure that the Title field contains the value: [2].
    6. Select Append or Replace. For the initial upload, either option works. For future uploads, Append will add to the existing collection, and Replace will replace the existing collection with the new file being uploaded.
    7. Use the Browse button to locate your file. The file must be a .txt or .csv file.  Please note that if your ISBN file is larger than 5MB, you will need to split it into files that are less than 5MB and upload them one at a time.
    8. Enter your email address in the Notify via Email upon Completion field to be notified when your file has been uploaded.
    9. Click Submit.

As needed, update your local holdings data using the same Collection ID, by appending or replacing the current file.

Note: When you upload your collection for the first time, you will need to notify NoveList Support so that they can update your profile to ensure that the file you uploaded will get processed. Uploaded files are processed for NoveList Select at night.

If you are unable to upload your file to EBSCOadmin, please contact us at NoveListSelectSupport@ebsco.com.

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Integrating NoveList Select for Catalog

After the NoveList Select Support team has a setup call with you, we will provide you with integration information for your catalog.  Depending on your catalog, you or your catalog vendor will be required to either enter a set of credentials in your catalog admin area, or you can insert an HTML snippet that we supply into a specific location of the file that controls the display of your full bib page.  If a file edit is necessary, our support team will help you edit the file.

If allowed by your catalog, you will also have the ability to move some sections of NoveList Select to a different part of the full bib display page.  Please contact the NoveList Select Support team to discuss your options.

After integration, you may also upload a list of ISBNs so that NoveList Select can filter results by your local holdings.

For help with installation, questions about usage or to find out more, contact NoveList Select staff at NoveListSelectSupport@ebsco.com.

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