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Support - EBSCO Help

Using RefWorks with EBSCOhost - Frequently Asked Questions

What is RefWorks, and how can I access it from within EBSCOhost?

RefWorks is a web-based bibliography and database manager that allows users to create their own personal database by importing references from text files or online databases. They can use these references when writing papers, and in seconds, can automatically format the paper and its bibliography.

To export records to RefWorks:

  1. Conduct a search.

  2. Click on the Add folder icon below any results you want to save and then export directly to RefWorks.

  3. From the Folder, click the Export icon, and select the Direct Export to RefWorks option.

  4. Uncheck the Remove these items from folder after saving feature, if you want items to remain in the folder after performing the export function.

  5. Click Save.

Note: The user (or the library) must have a subscription to RefWorks for this export to be successful.

How can I import large numbers of EBSCO Records into RefWorks?

If enabled by your institution's administrator, you can export large files of records, (up to 25,000) from the EBSCOhost result list using the Share menu. When you select to import up to 25,000 records, you are emailed a link to a downloadable file which can be imported into RefWorks.

To import your export file into RefWorks:

  1. When you receive the email from EBSCO, click the link to access the zip folder containing your file and save it to your computer.

  2. Open the zip folder from the saved location and move the file in it to your desktop.

  3. Rename the file as a .txt file (Ex: Import File.txt).

    You can do this by clicking on the file name and then typing the new one in its place.

  4. Open the RefWorks software and select Import.

  5. Use the following settings as you import:

    • Import Filter/Data Source - Select RIS Format.
    • Database - Select RIS Format.
    • Select Text File - Click Browse to locate the saved text file on your computer.
    • Encoding - Ensure the encoding is set as ANSI-Latin I.
  6. Select the folder in which you would like the imported file to go.

  7. Click the Import button.

    The file is imported into the specified folder in RefWorks.

Note: For larger files the import process can take some time. If you have a large file, you may want to split your file into two text files and import them separately into RefWorks.

Using "Direct Export to RefWorks" with EZproxy

RefWorks requires EZproxy 2.0i (2003-03-09) or later combined with the following database definition in ezproxy.cfg:

You must also use the information located on the following Useful Utilities web page to enable https (SSL) proxying to enable RefWorks:

The Find and Replace lines that appear as part of the RefWorks definition are required when using RefShare to share portions of a RefWorks database with another user. Additionally, you need the following Find & Replace entries in your EBSCOhost database definition.

Find proxy.cfm?url=http://

Replace proxy.cfm?url=http://^A

You can find the complete EBSCOhost database definition here:

For more information, please visit: