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EBSCOadmin - Database Usage Report

The Database Usage Report compiles sessions, searches, and requests logged for all or selected databases in your EBSCOhost or EBSCO Discovery Service (EDS) profile.                                                                                                                                         

Database Usage Report screen

To run a database usage report:

  1. Log in to EBSCOadmin at

  2. Click Reports & Statistics in the tool bar at the top of the screen.

  3. Click Standard Reports under EBSCOhost/EDS.

  4. Click the Usage Reports sub-tab.

  5. Select Option – Select Database.

  6. Level – The level of detail to report. Select one: Database, User Group, or Profile.

  7. Database – Select All, or from the drop-down list, select the specific databases for which you want to run the report. Press the Ctrl key, and right-click on your mouse to select up to 10 databases.

    For example: to view statistics for eBooks and Audiobooks, select the eBook and Audiobook collection databases.

  8. Period to Show – In the Date Range "from" and "through" drop-down lists, select a time period for the report. (Note: Hourly statistics are based on US Eastern Standard Time.)

  9. Display by – Where the Display by field appears, you can choose to display the data by Month, which provides the details for each month in the period, or you can select Year, which displays the annual totals. Defaults to Month.

  10. Fields to Show:

    • Sessions – The number of times an EBSCOhost product is accessed. If a user has an active session in the EBSCOhost Web interface, then clicks the Select Service Tab and chooses another interface, a new session transaction will be logged.

    • Turnaways – The number of unsuccessful logins due to exceeding the simultaneous user limit allowed by the user license, or the number of unsuccessful attempts to download an eBook whose number of available copies and holds are in use by other patrons.

    • Searches – The total number of searches logged. When an EBSCO user looks up data, this look-up is registered as a search. Searches can be broken down by Site, User Group or Profile.

    • Total Full Text Requests – The sum of all Full Text requests made while within an EBSCO interface.

    • PDF Full Text Requests – The total number of PDF requests logged.

    • HTML Full Text Requests – The total number of HTML Full Text requests logged. EBSCO tracks, by logging clicks on the HTML Full Text link from within a citation, when a user chooses to view the HTML full text article.

    • eBook Online Full Text Requests – The total number of eBook full text requests when a user chooses to read eBook full text online in the EBSCOhost interface.

    • eBook Offline/Download Requests – The total number of eBook download requests when a user chooses to download an eBook and read it on either their computer or portable device.

    • Audiobook Download Requests – The total number of Audiobook download requests when a user chooses to download an Audiobook and listen to it on their computer or portable listening device, such as an iPod.

    • Image/Video Requests – The total number of times that images (or videos, when available) were accessed from the Image/Video Collections.

    • SmartLink Requests – Links from EBSCOhost citations in non-full text databases to matched full text articles in other EBSCOhost databases; or linked full text requests to EJS (Electronic Journal Service) and CrossRef.

    • CustomLink Requests – The total number of times users clicked on CustomLinks. Custom Links technology provides direct links from EBSCOhost journal citations to a customer’s Web-based OPAC (Online Public Access Catalog), ILL, Document Delivery Services, and search engines from other vendors.

    • Abstract Requests – The total number of times requests for abstracts were logged.

  11. Sort Report by – From the drop-down list, select how the report should be sorted. (The Fields to Show selections are listed.)

  12. Format – Select an output format for the report: HTML, comma delimited, or tab delimited. Comma delimited files output in Microsoft Excel .csv format, and can be read by many spreadsheet programs.

  13. Lines Per Page – Enter the number of lines per each page of the report. Defaults to 25 lines per page.

  14. Click Show Report, Email Report, Schedule Report, or Save Report.

Note: If you are a consortium administrator and see extra databases on your Database Usage report, this could be caused by use of the All Accessed option in the report menu, which will display all statistics including databases subscribed to by member institutions, independent of the consortium. Choose All Subscribed to see only those databases subscribed to by the consortium.

Note: The Database: level setting All Accessed will not show until the Select Option: Database radio button is selected.

Sample Database Usage Report (in HTML output format)

Database Usage Report