Skip to main content
Support - EBSCO Help

EBSCOadmin - Database Usage Report

The Database Usage Report compiles database sessions, searches, and requests logged for all or selected databases in your EBSCOhost or EBSCO Discovery Service (EDS) profile.

view tutorial

To run a database usage report:

  1. Log in to EBSCOadmin at

  2. Click Reports & Statistics in the tool bar at the top of the screen.

  3. Click Standard Usage Reports under EBSCOhost/EDS.

  4. Select Database Usage Report from the Report Type drop-down menu.

    Select Database report type

  5. Sites - Select to include statistics for All sites or select a specific site. (Consortia only)

  6. Database – Select All Databases Accessed, or select All Subscribed Databases. When selecting All Subscribed Databases, you can click the Select/View button to fine tune which databases to include in the report. On the window that appears, you can remove all databases or remove specific databases from appearing on the report.

    For example: to view statistics for eBooks and Audiobooks, remove all databases and then select the eBook and Audiobook collection databases.

    Note: If you are a consortium administrator and see extra databases on your Database Usage report, this could be caused by the use of the “All Databases Accessed” option in the report menu, which will display all statistics including databases subscribed to by member institutions, independent of the consortium. Choose “All Subscribed Databases” to see only those databases subscribed to by the consortium.

  7. Interface - From the Interface drop-down, you can choose limit your report to a specific interface, such as EBSCOhost Research Databases or EBSCO Discovery Service.

  8. Reporting Period - Click the date range field to select a reporting period or create a custom date range for your report.

  9. Analysis Level - Select to display database usage at one of the following levels: Database, Interface, Site (Consortia only), Group, or Profile.

  10. Count Aggregation - Select to aggregate your statistics by the Total number of hits, or group them on the report By Year or By Month.

  11. Metric View - Select to view Totals Only of the metrics in the report, or select Detailed to view specifics about those metrics.

    For example: The Totals Only option would display a number for all Full-Text statistics, while Detailed would further break down Full Text statistics into columns for  Total Full Text, HTML Full Text, and PDF Full Text.

  12. Delivery - Select to Download the report when it is complete from the Download Reports tab or choose the E-mail option to fill in your e-mail address, a subject line, frequency (one-time or scheduled monthly) and the desired Format (MS Excel or tab delimited).

  13. Click Create Report for Download to generate your report.

  14. Click the Download Reports tab above the Report Type drop-down menu and once the report has been generated it appears as Complete in the Status column.

  15. Click the hyperlink for the desired report format to download it.

    Note: Once the report is complete, it is available for download for 24 hours.


See also:

How do I schedule reports in EBSCOadmin?